Excavation Contractor Software | Profit Visibility™
You Move the Dirt.
Make Sure the Job Makes Money.
Your crews are moving dirt. Equipment is running. Trucks are hauling. But do you know what each job is actually making?SolvPro connects your estimates, crew time, materials, work orders, and change orders so you can see where your profit stands while the work is happening — not weeks after the job is finished.
Run the Job. Protect the Profit.
Busy Doesn't Mean Profitable.
You can have three crews working, equipment running all day, and a schedule booked solid.
That doesn't mean you're making money.
Maybe a two-day trenching job turns into four. Maybe the crew needs three more loads of gravel. Maybe the customer asks for additional grading, and nobody documents the change.
None of those things seems like a big deal at the time.
Until you finish the job and wonder where the profit went.
The problem isn't that your crews aren't working hard. It's that you can't always see what the work is costing while it's happening.
Accounting can tell you what happened to your money.
SolvPro helps you see what's happening to your profit before the job is over.
Where Excavation Jobs Lose Money
Labor Runs Past the Estimate
You estimated 60 labor hours. The crew is already at 75, and there's still work to finish.
SolvPro helps you compare estimated labor with actual time recorded against the job so you can spot overruns sooner.
Materials Cost More Than Expected
Additional gravel, pipe, bedding, or disposal fees start adding up.
Track material costs against your estimate and see how those changes affect job profitability.
Extra Work Never Gets Approved
The customer asks for another trench, additional grading, or a change in scope.
Document the additional work, prepare a change order, and capture approval instead of relying on a handshake and a good memory.
The Office Doesn't Know What's Happening
Your foreman knows the job is taking longer. Your office doesn't find out until the end of the week.
Connect field time, notes, photos, and job updates to the work order so everyone has better information.
Know What Your Excavation Job Is Making Before It's Finished.
Here's where excavation contractors get into trouble.
The estimate looks good. The customer approves the work. Your crew gets started.
Then reality shows up.
A $42,000 Excavation Job
You bid a residential site preparation project for $42,000.
Your estimated costs are $32,000, leaving $10,000 in projected profit.
That's a healthy-looking job.
But three days into the work, labor is running high and additional material costs are accumulating.
Job Financials
| Line item | Original Estimate | Revised Forecast |
|---|---|---|
| Contract Value | $42,000 | $42,000 |
| Labor | $9,000 | $11,200 |
| Materials | $8,000 | $9,000 |
| Equipment / Hauling | $15,000 | $15,000 |
| Total Costs | $32,000 | $35,200 |
| Projected Profit | $10,000 | $6,800 |
| Projected Margin | 23.8% | 16.2% |
Illustrative example. Revised figures represent a forecast of total job costs, not simply costs incurred to date.
That's $3,200 in projected profit slipping away.
The job isn't finished. The final costs aren't known. But the warning signs are already there.
What if you could see those changes while there was still time to do something about them?
That's the value of Profit Visibility™.
With SolvPro, your estimated job costs and recorded job activity are connected. You can compare estimated and actual labor and materials, monitor profitability, and identify costs that need attention.
You may not be able to prevent every unexpected expense.
But you shouldn't have to wait until the final invoice to discover what it did to your profit.
From the First Estimate to the Final Invoice.
One Connected Workflow.
Excavation jobs have a lot of moving parts. Your software shouldn't create more of them.
SolvPro connects the work happening in the field with the information your office needs to manage the business.
Build the Estimate
Start with the labor, materials, and costs you expect the job to require.
Establish the numbers you need to measure the job against once work begins.
Schedule Your Crews
Assign work to your crews and organize jobs on the calendar.
When schedules change, your office and field teams can work from updated assignments.
Track Time and Job Activity
Crew members record time against the work they're performing.
Field notes and photos help document progress, unexpected conditions, and additional work.
Monitor Job Costs and Profit
Compare estimated labor and material costs with actual activity.
See where costs are running higher than expected before the job is finished.
Document and Approve Changes
When the scope changes, create a change order and capture customer approval.
Keep a record of the additional work and what the customer agreed to.
Invoice and Get Paid
Create invoices, manage payment status, and keep billing connected to the work.
From the estimate to the final payment, the information stays in one place.
Less chasing paperwork. More control over the job.
Your Crew Is in the Dirt. Your Office Shouldn't Be in the Dark.
Excavation doesn't happen behind a desk.
Your crews are on job sites, in trenches, operating equipment, and moving between locations.
They need a practical way to report what's happening without spending half the day doing paperwork.
Mobile Work Orders
Give crews access to their assigned work, job information, and instructions from their mobile devices.
Job-Based Time Tracking
Record labor against the work being performed so actual hours can be compared with the estimate.
Field Notes and Photos
Document site conditions, work progress, and unexpected issues directly against the job.
Offline Mobile Access
Keep supported field workflows available when connectivity is limited, with synchronization when the device reconnects.
English and Spanish Workflows
Your office can work in English while Spanish-speaking crew members use the mobile experience in Spanish.
Field information stays connected without requiring everyone to work in the same language.
Crew Scheduling
Manage multiple crews, organize assignments, and see what work is scheduled.
Your crew focuses on getting the job done. Your office gets the information it needs to manage it.
Extra Work Shouldn't Become Free Work.
You start digging and discover unexpected rock. The customer wants the trench extended. The grading plan changes.
Anyone who's been in excavation long enough knows that the original scope doesn't always survive the first day.
The problem isn't the change.
The problem is doing the extra work without documenting what changed, what it costs, and who approved it.
With SolvPro, you can:
- Document additional work against the job.
- Prepare change orders for changes in scope.
- Capture customer approval electronically.
- Maintain a record of approved changes.
- Keep the additional work connected to the job and billing process.
Your crew shouldn't have to rely on remembering a conversation from Tuesday afternoon.
And your business shouldn't have to absorb work that should have been billed.
Run the Job. Protect the Profit.
Excavation Software for the Jobs You Actually Run.
Whether you're preparing a residential lot or managing several crews across different projects, the same question matters:
Is the job making what you expected?
Residential Excavation and Site Preparation
Manage site preparation, excavation, grading, and related work while tracking labor, materials, and costs against the estimate.
Grading and Earthwork
Keep crew assignments, job activity, and cost information connected as work progresses.
Trenching and Underground Utilities
Document field conditions, track labor, and manage changes when unexpected conditions affect the original scope.
Septic System Installation
Manage excavation work, installation tasks, field documentation, and additional work when site conditions require changes.
Commercial Site Work
Coordinate crews, work orders, project activity, and job costs across larger or multi-phase jobs.
Drainage and Site Improvements
Track work involving drainage installations, material usage, site modifications, and additional customer requests.
Different jobs. Different challenges.
One question every excavation contractor needs answered: Are we making money?
Most Software Helps You Manage the Work. SolvPro Helps You Protect the Profit.
Scheduling matters. Time tracking matters. Invoicing matters.
But those features become much more valuable when they help you understand what a job is costing and whether you're making money.
That's the difference behind SolvPro.
Profit Visibility™ Is the Point
Your estimates, labor, materials, and work orders shouldn't live in disconnected systems.
SolvPro brings job activity and financial information together so you can make better decisions while the work is happening.
Built for Growing Contractors
You don't need an enterprise software implementation to manage a few excavation crews.
You need a system your office can operate and your crews will actually use.
English in the Office. Spanish in the Field.
Language shouldn't be the reason important job information gets lost between your foreman and your office.
Field and Office Connected
Your crews record the work. Your office can review the information. Your business gets better visibility into job costs and progress.
Fewer Surprises at the End of the Job
When actual costs start moving away from the estimate, you have an opportunity to investigate and respond.
Because finding out a job lost money after it's finished isn't job costing. It's an expensive history lesson.
Don't Take Our Word for It. See How the Numbers Work.
Let's walk through a real excavation workflow using SolvPro.
See how an estimated job becomes a work order, how crews report their time, how additional costs affect profitability, and how change orders and invoicing fit together.
What We'll Walk Through
- Review an excavation estimate.
- Assign the work to a crew.
- Record labor time from the field.
- Add material costs to the work order.
- Compare estimated and actual job costs.
- Review the impact on projected profit.
- Document and approve additional work.
- Prepare an invoice.
No generic software slideshow.
Just the information an excavation contractor needs to see.
Straightforward Software. Straightforward Pricing.
You shouldn't need a sales committee and a six-month implementation plan to get better control of your jobs.
SolvPro is designed to help growing field service businesses manage work, track costs, and improve profit visibility without unnecessary complexity.
Starting at
$179 per month
- Includes 1–3 users.
- Additional users are $49 per month.
- No long-term contracts.
- 14-day free trial.
Help Getting Started
We help you configure your account, understand the workflows, and get your office and field teams comfortable using SolvPro.
You don't need to figure everything out on your own.
Questions Excavation Contractors Ask About SolvPro
What is excavation contractor software?
Excavation contractor software helps businesses manage jobs, crews, schedules, work orders, costs, and billing.
SolvPro goes beyond organizing the work by connecting job activity with estimated and actual costs, helping contractors understand profitability while projects are underway.
How does SolvPro help track excavation job costs?
SolvPro connects estimates with job-level labor and material costs. As actual activity is recorded, contractors can compare costs against their estimates and review job profitability.
This helps owners identify overruns and investigate problems before a project is finished.
Can I see if an excavation job is going over budget?
Yes. SolvPro helps you compare estimated and actual labor and material costs so you can identify when recorded costs are exceeding expectations.
The accuracy of the information depends on keeping job activity and costs updated.
Can SolvPro manage multiple excavation crews?
Yes. SolvPro includes crew scheduling, work orders, and employee assignments to help contractors coordinate work across multiple job sites.
Can my employees track their time from the field?
Yes. Employees can record time against assigned work using SolvPro's mobile application, helping the office understand labor usage and job costs.
Does SolvPro work when there's no cell service?
SolvPro's mobile application supports offline field workflows and synchronization when connectivity is restored.
Specific offline capabilities and synchronization behavior can be demonstrated during a product walkthrough.
Can SolvPro handle excavation change orders?
Yes. Contractors can document changes in scope, prepare change orders, capture customer approvals, and keep the information connected to the job.
This helps reduce disputes and makes it easier to account for additional work.
Does SolvPro track heavy equipment operating hours?
SolvPro's primary focus is job management, labor and material costs, and profit visibility. Contractors should review their specific equipment-costing and machine-hour tracking requirements during a demonstration to confirm how those workflows can be supported.
Does SolvPro support Spanish-speaking crews?
Yes. SolvPro supports English and Spanish workflows, helping Spanish-speaking field employees and English-speaking office staff work in the same system.
Does SolvPro integrate with QuickBooks?
SolvPro supports QuickBooks Online integration for applicable accounting workflows, including invoices and payments.
Specific integration requirements should be reviewed during setup.
How much does SolvPro cost for an excavation company?
SolvPro starts at $179 per month for 1–3 users, with additional users at $49 per month. There are no long-term contracts, and a 14-day free trial is available.
Is SolvPro suitable for a small excavation company?
SolvPro is designed for growing contractors that need better coordination between field crews and the office, along with visibility into job costs and profitability.
It's especially relevant to companies managing multiple jobs or crews that want to move beyond disconnected spreadsheets, paperwork, and manual reporting.
You Know How to Move Dirt. Know What the Job Makes, Too.
You've spent years learning how to estimate work, manage crews, handle unexpected conditions, and get jobs finished.
But working harder shouldn't be the only way to make more money.
When you can see labor, materials, changes, and profitability while the job is happening, you can make better decisions before small problems become expensive ones.
That's what SolvPro is built to help you do.
Know sooner. Protect the profit.
SolvPro — Run the Job. Protect the Profit.